Sportsman Feature Requests

We have coaches who do not want any of their information to be posted publicly and he said that they no longer want to be a coach because of their information being posted on the registration website when their name is associated with a team in sportsman. It would be nice to have a feature where we could still affiliate a coach with a team but select if them want their information to be public or not.

It would be nice to be able to have questions for timeslots. For example, we have a big special event every October and would like to ask people how they heard about the event to help us craft our marketing strategy.

It would be great to have the ability to create a option when defining a program or league, to base the league by gender. We currently have youth sports that we separate Male and Female, and then other leagues that we place as coed. We just recently had the issue of parents signing up their kiddos for the wrong league.

It would be nice to have an option to add a Late Fee addition by dates to the defining process on programing. That way we do not have to go in and adjust pricing at the deadline, and we are able to keep it open online as long as spots are still available.

It be nice if when making a program inactive there was either one check box for cancelled or a drop down with reasons for making it inactive like end of program, cancelled, etc. This way we could track over time in reports which programs were cancelled because of low participation or other reasons. This would help add insight to which program areas show more sustainability over time.

It would be great to see the Notify a User added to the Activity registration side, like the Reservation side has.

It would help us out a lot if we could add a drop in feature to our programs. We host art programs, that we charge a Drop in fee for, if they are only wanting to attend for the day. If we add a drop in option under the program, it would help see how many are in the class that day even if they do not pay for the entire session. Hopefully this makes sense.

Occasionally Sportsman schedules a double header in the league scheduling, and we have to watch out for those and fix them manually. It would be nice if Sportsman could check for those and eliminate or allow us to configure whether or not we want to allow double headers.

A required documents/online forms feature would make the camp registration process a lot easier for our parents. Currently, they register for camp through activity reg, then we have to email them our camp registration packet so we can ask more in detail questions, such as medical history, immunizations, physician, sign photo releases, field trip permissions, etc. Then they send that back to us, we scan it and upload it into each persons account. In MyRec, there's a feature where you can create forms within the software, and then require that form to be completed when registering for certain programs. You can pull reports of anyone on the roster who have not completed the required documents and send them reminders to have it completed before a deadline. Allowing customers to complete a form one-time, right within activity reg, and then have it automatically saved to their account would save both our customers and our staff a lot of time. It would also save rec departments money from having to use other platforms in conjunction with Sportsman such as CampDocs.

We would like to have the ability to have fees tied to different GLs built into activity registrations that are automatic and not in question form - similar to how the discounts are set up. For example, we have an admin fee for our Senior Travel programs that have a different GL than the activity GL and the fee is higher for non-residents. This prevents us from using the resident logic since we can't just build the fee into the activity price. Currently, we have a question "resident or non-resident" which shows the price and we have to hope patrons registering online are being honest. Similarly, for our theater activities we charge a restoration fee to all patrons and are unable to use the question format at all since the question would be "Agree to Theater Restoration Fee" with a single option, "yes" and the fee attached. We do want patrons to see the breakdown of fees on their receipt, but the questions just seem a bit clunky since they don't really have a choice regarding those fees.